• Do you feel like you’re falling behind & struggling to keep on top of your workload? 

  • Has your mailbox become so overwhelming, you are losing track of who you’ve responded to? 

  • Do you find yourself missing important dates in your diary, unable to make time for the things that matter most? 

  • Are you looking for someone to manage the operational side of your business but unsure how to get started?

  • Do you wish you could stop doing absolutely everything yourself & have someone you can trust to step in and lighten the load?

Because here at The Executives Suite, we can confidently reduce overwhelm, identify the tasks that could/should be outsourced & give you back the hours you’re losing every day to time-consuming admin that are draining your energy & taking your focus away from your passion. 

INSTAGRAM FEED HERE

Your wish is our command… 

Natalie is a great asset to our team. She is very proactive and uses her initiative to solve problems with minimal disruption to anyone in the team. The way she cracks on with tasks and structures my calendar has helped immensely.  I recently tasked Natalie with the planning and organising of an offsite event for our team and it was handled seamlessly from the start until the end. Job well done.

Testimonials

Natalie has been helping with Operational Support, which has been one of our biggest problem areas. Since working with Natalie, she has managed to streamline our onboarding process making it much more efficient and professional. Having someone who is dedicated to helping make a difference is so important. We would be lost without her!

Testimonials

Our services:

Let’s regain your work/life balance…

Business Administration & Lifestyle Management
10 hours per month | £450 + VAT
20 hours per month | £900 + VAT
£50 per hour thereafter - Minimum retainer | 10 hours per month
Running your own business can be a minefield especially when you’re wearing all the hats - and that’s before you’ve even attended to your personal life. Offload tasks that are weighing you down and let us lighten the load.



This is for you if: 

  • You’re tired of running your business by yourself with little time to focus on the good stuff.
  • You feel totally disorganised and worried that you’re going to miss something important.
  • You’ve got what seems like a neverending to-do list and a schedule that fills you with dread.

Tasks can include: 

  • Diary management
  • Email management
  • E-filing
  • Travel arrangements - research, booking & planning for business trips and personal holidays
  • Concierge services - researching restaurants, accommodation, event venues
  • CRM & project management 
  • Event planning - researching venues | sending invites
  • Event management - liaising with vendors | deliveries | orders
  • Online research
  • Client/staff gifting
  • Data input | management
  • Lifestyle Management - personal appointments | personal diary management | personal event management

i need va support

Operations/OBM
(Minimum retainer | 10 hours per month)

Managing a business when you’ve got lots of processes and/or a team to oversee can be hard going. And that’s where our elite executive virtual business support comes in - providing that right-hand, corporate expertise without the expense of a full-time employee.
This is for you if: 

  • You have a dedicated team working for you but struggle to find time for the day-to-day management of each member. 
  • The more comprehensive business admin of maintaining the day-to-day operations  & overseeing projects doesn't fill you with joy. 
  • You’re looking for someone to hit the ground running and become an extension of you, so you have time to really drive the business forward.

Tasks can include:

  • Onboarding/Offboarding
  • Managing KPI information
  • Team Support - arranging 1:1's, weekly/monthly reviews, note taking, probation & annual reviews
  • Maintaining HR platforms, issuing contracts, maintaining policies, handling staff queries.
  • Generating & chasing invoices 
  • Expenses - uploading receipts & invoices for payment
  • Maintaining Payroll - liaising with Account Teams
  • Collating unreconciled payments & chasing aged-debt
  • Managing company accounts - Xero, Asana, Spotify, Zoom, Amazon, client portals, HR platforms
  • Document templates, PDF creation, & proof-reading

I NEED OPERATIONAL support

Hourly Rate Retainers

When you work with us, we’ll work together on a retainer basis, meaning a set amount of hours per month are assigned to your needs - subject to a minimum of 10 hours per month. However, if you know you’ll need more hours than this, we can discuss a retainer package suited to you in order to retain our time at the agreed hourly rate.

Time spent on tasks for you & your business will be tracked by your VA & will be provided to you along with an invoice each month. You’ll only be charged for the minutes/hours worked and we’ll let you know when you’re reaching your agreed hourly limit. 

Natalie has been a great addition to OASIS with supporting the Senior Team Leaders and Executive Team with accommodation, flights, organising lunches, submitting expenses, etc.
She is very professional, friendly, proactive and has great communication skills. She is a very fast-paced learner and always willing to help others with their queries.
It is an absolute pleasure working with someone like Natalie

OASIS Group

Testimonials

Hybrid Legal have enjoyed an excellent support service from Natalie over the past 18 months. Natalie is a pleasure to work with - she is highly responsive, very pleasant to deal with, efficient and works to a very high standard. We have no hesitation in thoroughly recommending Natalie

Hybrid Legal 

Testimonials

Thank you so much for all of your help & assistance, you have been great. Your services were excellent

CEO, OASIS Group

Testimonials

If you’re ready to offload your admin stress, gain back valuable hours, and ultimately get stuff done, let’s work together! Simply click the button below to fill out our contact form and let’s book a call to get to know each other and see what tasks you can hand over. 

WORK WITH US

What is the minimum retainer I can book?

FAQs

We require a minimum of 10 hours a month to enable us to provide the best possible service for you, and from there we can tailor a package to suit your needs. If you do not use those 10 hours, you will still be charged. Anything over the agreed hours will be charged at an hourly rate.

How do you track the time I’ve used?

We use a handy tool called FreeAgent to track our time accurately and you’ll only be charged for the hours/minutes we’ve worked. A list of tasks can be presented to you along with your invoice.

What happens if I don’t use all my hours?

All hours expire on the last day of each month and you’re not able to carry any hours over so make sure you make the most of us and hand over all those pesky tasks! 
What are our working hours?

You can get hold of us between the hours of 9am-5pm Monday to Friday. We aim to respond to new enquiries within 48 hours. Clients already on a retainer will have a response within 24 hours. 

Why us?

You get all the benefits of an in-house Executive Assistant, without the pricey overheads. You choose the hours and there’s zero costs for office space, recruiting fees, holiday pay, sick pay, tax, NI, pension… (the list goes on!) The best part? When you work with us, you’ll receive elite, high-level executive support - with a hint of banter for good measure!